Information for Vendors of Oak School Holiday Faire 2009
Thursday November 5 (Oak families only, 8:30 am - 5:00 pm)
Friday November 6 (public, 8:30 am - 5:30 pm)
Saturday November 7 (public, 10:00 am - 4:00 pm)
It’s time to plan for the 35th annual Oak School Holiday Faire! We hope you will join us to raise funds to support our school. The regulations are as follows:
- Applications are considered by order of postmark. However, we reserve the right to accept vendors and assign spaces to best suit the interests of the faire. We will have limits by craft. Previous participation does not guarantee application acceptance. Download the application form here and the proposed booth layout can be download here.
- No displays over 5 feet high are allowed in the center spaces of the room. If your display exceeds 5 feet, you must select a booth space around the perimeter. Please specify your top 3 preferred locations on the application.
- Vendors are allowed one space only. Exceptions: spaces 13 and 17, or 16 and 20 may be combined to create an end-aisle booth space. Fees are calculated as two 3x8 tabletop spaces (tables included).
- You or your party must hand craft or hand decorate all items that you sell. You may not sell items you have purchased for resale. We will ask you to remove any such goods.
- All items – displays, product, and storage – must be contained within the boundaries of your space. 3x8 spaces are TABLETOP only. Extra product must be stored under the table. No other racks or displays are allowed in the vendor seating area. This is for the consideration and safety of other vendors sitting near you.
- Tables are provided for the 3x8 spaces only. Other tables may be rented at $5 each and must be ordered, in advance, on your application. We will not have extra tables available.
- Electrical outlets are noted on the map. You must request electricity on your application, and we will accommodate your request if we can. You must provide your own extension cords.
- Each artisan is responsible for his/her own set up, sales, cashiering, tax collection, and tear down and clean up. Set up time is 3:30pm – 6:30pm Wednesday, November 4. Tear down time is 4pm-5pm Saturday, November 7.
- Each artisan must have a CA sales tax ID number from the Board of Equalization (408-277-1231).
- We expect you at the faire on Friday and Saturday for all hours we are open. Thursday we are only open to students and Oak school family members; your presence that day is requested, but optional.
- New applicants must send photos of their work with the application to be considered.
- Full payment and a signed contract are required along with the application. If you are not accepted for the show, your check will be returned. If you must cancel after you have been accepted for the show, we will refund all but a $25 registration fee up to October 7. After that date, we will be unable to refund your application money.
- Acceptances, details, space assignments, and advertising materials will be sent in by late September. If you do not receive written or verbal confirmation of acceptance or denial of your application by this time, please contact us.
Nicole Frees. nfrees@sbcglobal.net. 650-961-4016. 1441 Brookmill Road, Los Altos, CA 94024
